ERASMUS+ Traineeship

APPLICATION FOR TRAINEESHIP CAN BE SUBMITES DURING THE SELECTION PROCEDURE 01.09. - 31.09. 2023. THE APPLICATION NEEDS TO BE SENT TO paulina.lenartova@stuba.sk .
Financial opportunities of the Erasmus+ STU grant enable the work placements for students and future graduates for 6 months max. with the possibility of extension of the financial support. The request needs to be sent minimum of 1 month before the end of the mobility.

ERASMUS+ Traineeship

• Traineeship is the period a student/graduate spends in an enterprise or organization in the European Union countries with partial financial support from the European Union.
• It aims at helping individuals to adapt to the requirements of the European Community labour market in order to acquire technical and practical skills and a better understand the economic and social conditions of the host country within the context of acquiring work experience.

Who may become an Erasmus+ trainee 

• any student who, at the time of the traineeship, is a duly enrolled STU student, or
  any graduate who participates in traineeship within 1 year after graduation
• a citizen of the Slovak Republic, an EU member state or other states participating in the programme, the one with permanent residence in Slovakia and having citizenship or a refugee status in Slovakia
• the students studying at a Slovak university with permanent residence outside the Slovak Republic cannot participate in mobility in the country of their permanent residence

Duration of Erasmus+ Traineeship

• The minimum duration of traineeship is two months. Regarding the allocated STU Erasmus+ grant, the maximum duration of the student /graduate traineeship is four months.
• A student can attend mobility in each level of study, i.e. during the Bachelor, Master and Doctoral degrees.
• At each study level, a student can attend max of 12 months of mobility (Erasmus+ traineeship and Erasmus+ study)
• A graduate can attend traineeship up to one year after graduation. However, the duration of mobilities during the latest level of education is also included in this period.
  
  Traineeship can be attended continuously throughout the year, during the winter or summer semesters or during the summer holiday.

Where traineeship can be performed

• in companies/enterprises, training centres, higher education institutions, research centres and other organizations in the public or private sectors
• students can find a company themselves or in cooperation with the faculty
• traineeship can be performed in the EU Member States, Iceland, Liechtenstein, Norway, Turkey and Macedonia

Traineeship cannot be performed

• the European institutions and other EU bodies, including the European agencies
• the institutions managing the European programmes
• national representations (embassies etc.) of the country the student comes from
  

Application rounds for Erasmus+ traineeship
Fill the application and send it to paulina.lenartova@stuba.sk during one of the following application rounds: 

01.12.- 31.01.
15.04.- 15.05.
01.09.- 30.09.

Monthly grants of individual support for Erasmus+ traineeship

Destination	Monthly grant
Denmark, Finland, Ireland, Iceland, Liechtenstein, Luxembourg, Norway, Sweden	720€
Belgium, Cyprus, France, Greece, Netherlands, Malta, Germany, Portugal, Austria, Spain, Italy	720€
Bulgaria, Croatia, Czechia, Estonia, Latvia, Lithuania, Hungary, Slovenia, Poland, Romania, North Macedonia, Serbia, Turkiye	670€

ALL NECESARY DOCUMENTS FOR THE ERASMUS+ TRAINEESHIP

Application for traineeship and related documents:

a) Application
The application must contain the basic information on the intended traineeship: company, country and supposed duration of mobility.

Deadline for submitting the applications:
During one of the application round.

The form completed, signed by the student/graduate and respective Erasmus+ faculty coordinator shall be sent via e-mail to paulina.lenartova@stuba.sk in the STU Department of International Relations (STU ÚMV).
After the selection round, the coordinator contacts the selected students/graduates and they together finalise the details and options for the traineeship performance.

Before the mobility
At least 4 weeks before departing, the student uploads the completely filled, stamped and signed scans of the documents  to AIS checklist, which the coordinator opens for the student after delivering acceptance letter filled and stamped by the receiving organisation via email to paulina.lenartova@stuba.sk. Graduatos send all of the documents to paulina.lenartova@stuba.sk.

b) Traineeship agreement
Traineeship agreement is an agreement on the traineeship schedule attended by student/graduate in the foreign company. The Agreement must be approved by the signature and stamp of guarantor of the study programme and vice-dean for education, and also by the receiving company.

c) The Letter of Acceptance
The Letter of Acceptance issued by the receiving company confirms the acceptance of the student/graduate to the Erasmus traineeship for the agreed time period.

• The Letter of Acceptance must be written on the letterhead of the receiving company.
• The Letter of Acceptance must be stamped and signed by the consultant (person responsible for supervising the student).

d) Scans of the following insurance documents

• European health insurance card – a copy
• Commercial insurance including:
  - Liability insurance covering the damage caused by the student at the workplace, along with a description of what it covers.
  - Accident insurance covering the damage caused to the student at the workplace, along with a description of what it covers, if such insurance is not provided to the foreign students by the receiving company (in some countries, employees and trainees are insured by employer by law)
  - Medical expenses in case of major medical interventions, together with a description of what they cover.

e) The form of the personal account
Personal account must be held in any bank in the Slovak Republic and the account holder must be the student/ graduate. Account information forms part of the contract for the grant. The EU grant will be transferred to the given account of the students/graduate. Student/graduate is obliged to indicate the current bank account in the AIS.

f) The form with details of the contact person

g) The Agreement of financial support for a traineeship student/graduate (Grant Agreement)
Must be signed prior to departing for traineeship. STU ÚMV shall draft the Agreement after the students have submitted all the previous documents.

The Agreement contains information on the conditions for disbursement of funds, the commitments of the students/graduates who meet the grounds for entitlement to the grant and their failure could result in loss of entitlement to the grant, and also the rights of the Erasmus+ students/graduates.

Student/graduate signs the Grant Agreement in person at the STU ÚMV during the office hours. In case the student/graduate cannot come to sign the Grant in person, he/she may authorize another person to submit an original notarized authorization. Original authorization shall be attached to the Grant Agreement.

Within 30 days after the agreement is signed by both sides, the students/graduates receives the first part of the grant

During the mobility

i) Certificate of the traineeship commencement
Student shall upload the form confirmed by the foreign company from abroad to checklist in AIS (scanned original) or send it via email (graduates) to paulina.lenartova@stuba.sk.

The students/graduates are recommended to fill in the form themselves and ask the receiving company to sign and stamp it. Date of the mobility check in must coincide with the start date of the mobility commencement as indicated in the Agreement of providing financial support for the traineeship.

After the mobility

j) Traineeship Certificate
Traineeship Certificate is a document in which a foreign supervisor evaluates all aspects of the student/graduate’s work in the company. Supervisor evaluates the acquired knowledge, skills, both intellectual and practical, as well as the competences acquired during the training period in the company.

Traineeship Certificate must contain the original signature of the supervisor, the stamp of the company and date of issue.

k) Certificate of the traineeship completion
Students/graduates are recommended to fill the form themselves and ask the receiving company to sign and stamp it. Date of the mobility completion must coincide with the end date of the Erasmus+ mobility indicated in the Grant Agreement. 


l) Student/graduate’s Report on the Erasmus+ Traineeships.

Information on access to the report and direct link to fill the report is generated by Beneficiary Module and sent to student/graduate’s e-mail address at the end of mobility. 

Payment arrangements

Within 30 calendar days of the signing of the Erasmus+ Agreement for the provision of financial support for the traineeship by both sides and after delivering the Certificate of check in (the traineeship), 80% of the funding (grant) will be paid to the participant's personal account.

Submission of the on-line report and delivery of all necessary documents on the mobility completion are considered to be a request for payment of the balance of 20% of financial support (grant).

Students/graduates are required to specify in AIS the bank account to which the grant is to be paid.